Request for Qualifications - Geotechnical Services for the New City Hall
Request for Qualifications
for
Geotechnical Services for the Proposed City Hall and
Community Center for the City of Jennings, MO
- INTRODUCTION
- The City of Jennings (“City”) is seeking a consultant (“Firm”) for professional geotechnical services for the proposed City Hall and Community Center (“Project”) to be located in Jennings, Missouri.
- PROJECT INFORMATION
- The City of Jennings, Missouri is requesting statements of qualifications for professional geotechnical services for the City Hall and Community Center buildings. Both structures are to be located on the same site on Ada Wortley Drive in Jennings, Missouri. The site is a portion of the land formerly occupied by the River Roads Mall.
- City Hall
- The proposed structure is a single-story building, approximately 13,400 square feet in size. The building structure will be steel frame with metal stud and brick veneer exterior walls. A large council chamber will be surrounded by offices and a lobby space.
- Five boring locations are proposed for the footprint of the building.
- Design of the City Hall is in progress and the boring layout is subject to minor modifications prior to mobilization of the selected geotechnical engineer.
- Community Center
- The proposed structure is a single-story building, approximately 15,800 square feet in size. The building structure will be a pre-engineered steel frame with metal stud and brick veneer exterior walls. A clear span gymnasium space will be fronted by a lower structure containing offices, fitness area and multipurpose rooms.
- Five boring locations are proposed for the footprint of the building.
- Design of the Community Center is in progress and the boring layout is subject to minor modifications prior to mobilization of the selected geotechnical engineer.
- One mobilization is anticipated. The report should clearly identify the results and recommendations for each building
- Non-Discrimination: The Firm shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, or disability. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment; advertising; layoff or termination; rates of pay or other forms of compensation; and selection of training, including apprenticeship. The Firm shall state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or disability. The Firm shall incorporate the foregoing requirements of this paragraph in all of its subcontracts for work performed under the terms and conditions of this anticipated contract. A breach of this provision may be grounds for Contract termination.
- SCOPE OF SERVICES
- Geotechnical Services Scope of Work:
- Supply all equipment and labor necessary to perform field exploration, drill test bores, collect soil samples and complete all laboratory tests as required. Suggested locations of test holes are indicated in the attached site plan. The geotechnical engineer should recommend the depth of test holes appropriate.
- Coordinate with the City and or their consultants regarding construction limitations and or design considerations based on geotechnical exploration and findings.
- Assist the City and or their consultants during the design and construction of the project.
- Provide a final geotechnical report for the proposed project site that includes construction recommendations and soil boring logs detailing the soil profile.
- Provide a final geotechnical report for review and comment including the following:
- Provide a geotechnical engineer to work side-by-side with the drilling crew to review, observe, and log the borings during the drilling process.
- Soil profile coefficient for seismic design.
- Recommendations for earthwork and grading; excavation and shoring recommendations.
- Recommended design parameters for site retaining walls including Global Stability Analysis.
- Recommendations for foundations and footing design; structural recommendations and the effect of expansive soils.
- Analysis of potential groundwater and fill.
- Suitability of onsite soils for fill.
- Recommendations for pavements and subgrade considerations.
- Provide site soil preparation recommendations below foundations and recommended design allowable soil bearing pressures for 1” (total) and ¾” (max differential) settlements.
- Provide Site Class recommendation for use in determining the Seismic Design Category.
- Provide slab on Grade subgrade preparation recommendations.
- Provide pavement subgrade preparation recommendations.
- Provide lateral retaining wall design parameter recommendations (equivalent fluid pressures for active and at-rest conditions, passive pressure and recommended coefficient of friction values for sliding resistance, etc.
- Indicate minimum footing widths and depths.
- Provide liquefaction potential analysis.
- Any further recommended services by your firm that should be provided as part of this scope.
- Please include additional services not listed that your Firm believes should be included as part of this scope and the reason behind your recommendation.
- The firm is required to commit one project manager who will be responsible for overseeing all geotechnical explorations required for the project and report to the Owner and/or its Owner Representative. The project manager must have experience in overseeing geotechnical services for similar projects; must have excellent management and communication skills, and the ability to work in partnership with the Owner staff/representative.
- All reports will be prepared under the supervision of a Professional Engineer registered in the State of Missouri.
- All personnel intended to work on the project shall be approved by the Owner prior to working on the project.
- Successful firm will be responsible for coordinating with the Owner, Owner Representative, design team, and contractors for all services rendered.
- Mileage to and from the firm’s facilities shall be included in the lump sum fee proposal, not a reimbursable expense.
- Geotechnical Services Scope of Work:
4 SUBMITTAL REQUIREMENTS
Discuss the qualifications of your Firm and its ability to provide professional services for the proposed scope of services and project types delineated above. Qualification submittals shall be no more than ten (10) single-sided pages total in length; cover letter, table of contents, resumes and copies of licenses are not included in the page count. List the general information of your Firm, including legal name, mailing address, location, phone number, fax number and email address of your Firm’s contact person for this solicitation. The cover letter should briefly state the understanding of the work to be performed, and a statement as to why the company believes it is best qualified to perform the services. The cover letter should also include the name(s) of the person(s) authorized to represent the proposer, title, address, and telephone number. Firm shall disclose any professional or personal financial interest which could be a possible conflict of interest in contracting with the Owner, including a list of any clients currently under contract in the Owner’s jurisdiction. Bid shall further disclose all current and unresolved litigations, arbitrations, or mediations of the company.
The Firm will email its letter of interest and statement of qualifications to Deletra Hudson cityclerk@cityofjennings.org . File size shall be limited to 15 MB.
Particularly, discuss the following elements:
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- Relevant Project Experience and Technical Competence of the Firm and Key Personnel.
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- Discuss the qualifications of your firm and its ability to provide professional services for the proposed scope of work project types and scope delineated above. Particularly, discuss the following elements.
- General Firm Information:
- List the general information of your firm, including legal name, mailing address, location, phone number, fax number and email address of firm/person submitting the qualifications.
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- Relevant Project Experience:
- Include a summary of the Firm’s history, experience and qualifications with projects (dates, description, locations, key personnel and references) similar to the project (Scope of Services). Emphasis should be given to projects performed from the local area office using staff nominated as available for this project.
- Key Personnel Qualifications:
- Include the names and resumes of the project manager and staff to be committed to the project. For each of the key personnel, identify their expected areas of responsibility and previous experience on similar projects.
- Proximity and Familiarity:
- List specific experience in dealing with local government agencies including: List projects conducted in the City of Jennings, Missouri (or surrounding area), if any, which may add to your knowledge, capability, and efficiency on this project.
- Additional Qualifications:
- Indicate ability of the Firm to retain automobile and general liability insurance with umbrella coverage of $3,000,000 per project and naming the County as an additional insured. Indicate your ability to retain professional liability insurance in the amount of $1,000,000 per claim. Indicate your ability to retain Worker’s Compensation insurance and your coverage limits.
- Upon selection of Firm, the Firm may be required to complete documents regarding enrollment in the Federal Work Authorization Program and E- Verify.
- Relevant Project Experience:
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- Past Record of Performance & References
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- Provide a record of past performance with respect to quality of work and ability to meet deadlines and schedules.
- Provide three client references for recent similar projects. The City of Jennings should not be used as a reference.
- Please provide a list of any professional liability insurance claims made against your firm in the last 10 years.
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- Capacity, Capability, Approach, & Schedule
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- Provide a narrative of how your firm will accomplish work in a timely manner and within project scheduling constraints.
- Demonstrate unique capabilities, innovative approaches, technical skills and systems, or special methodologies proposed to accomplish the work efficiently and to a high standard.
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- Specifically list any work for which you do not have in-house capability and name the firm you propose to subcontract for that work. Provide a systematic and methodical description as to how the scope of services will be accomplished in language suitable for inclusion in a legal contract.
- Describe the workload and ability of the proposed staff to competently and expeditiously provide the design services required.
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Publish Request for Statement of Qualifications May 13, 2021
Deadline for Questions May 21, 2021
City’s Responses to Questions May 25, 2021
Statement of Qualifications due June 3, 2021
Evaluate SOQ Responses June 4-10, 2021
Shortlist Notifications for Interviews by June 11, 2021
Interviews (if needed) June 14-15, 2021
Firm prepares Scope & Fee June 15, 2021
Finalize City Agreement June 21, 2021
Anticipated Council Approval June 28, 2021
Complete borings July 9, 2021
Delivery of Geotechnical Report by July 16, 2021
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- Proximity and Familiarity
List specific experience in dealing with local government agencies including: List projects conducted in the city of the project (or surrounding area), if any, which may add to your knowledge, capability, and efficiency on this project.
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- Additional Qualifications
Indicate ability of the Firm to retain workers compensation insurance in at least statutory amounts; and automobile and general liability insurance with umbrella coverage of$3,000,000 per project naming the City as an additional insured. Indicate your ability to retain professional liability insurance in the amount of $1,000,000 per claim. Upon selection of Firm, the Firm will be required to complete documents regarding enrollment in the Federal Work Authorization Program and E-verify. See information attached to this Request for Statement of Qualifications.
A Selection Committee will review and evaluate the qualifications of each Firm. The evaluation will be based on information provided related to the selection criteria listed as follows:
- Relevant Project Experience, Competence of Firm (rating x 10)
- Team History & Technical, Key Personnel, and Sub-Consultants (rating x 40)
- Past Record of Performance & References (rating x 20)
- Capacity, Capability, Approach, & Schedule (rating x 20)
- Proximity and Familiarity (rating x 10)
Each of the criteria above will be rated 10 (excellent) to 0 (poor or non-responsive) and weighted by the number in parenthesis for each above. Final rating will be the total of each rating value for criteria A through E.
Upon review of the Statement of Qualifications using the criteria outlined above, the City may select Firms to interview. Firms may be selected for interviews or questioned for clarification by the Selection Committee; however, the City may choose to proceed without interviewing any Firms.
Firms selected for onsite interviews must include the Project Manager as part of the interview team. This Project Manager will be identified in the SOQ response, and it is the expectation of the City that this manager will lead actual implementation if a contract is awarded.
Upon ranking of the Firms, the top ranked Firm will be notified of the City’s intent to award. Contract negotiations will require the selected Firm to proceed with the development of a Scope of Work and costs for all the components of the project to the City by the end of the day June 15, 2021. If any Firm fails to provide the necessary Scope of Work and cost information for negotiations in a timely manner, does not negotiate in good faith, or cannot perform the Contract for the Project, the City may cancel negotiations with that Firm and commence negotiations with the next ranked Firm. If the City deems there is no Firm that is viable, it will cancel the solicitation.
All aspects of the scope of work and pricing may be subject to negotiation.
The City of Jennings hereby notifies all Firms that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit a response to this solicitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.
Site Plan by KAI Design/David Mason
- OTHER INFORMATION
- The City of Jennings’s Bidding Opportunities website shall be the official site for information as related to this Request for Statements of Qualifications (SOQ). Firms are responsible for checking the City’s website for the issuance of any addendums at www.cityofjennings.org
- Interested firms and all representatives thereof are prohibited from contacting any elected officials until after a final selection has been made by the Jennings City Council.